International Journal of Documentary Heritage (Int J Docum Herit, IJODH)

Official Journal of UNESCO ICDH


pISSN 2288-8187
eISSN 2289-0866

Instructions for Authors


The International Journal of Documentary Heritage (herein after “IJODH”) is a professional academic journal annually published in English. It is dedicated to the promotion of understanding of documentary heritage from all over the world, and to the advanced communication of research activities and case studies.

Manuscript Preparation

Manuscripts to be submitted are to be typed using Microsoft Word (doc, docx, rtf). Manuscripts must be prepared in accordance with the Author Instructions. Submitted manuscripts that do not follow the author instructions, or that are otherwise considered unsuitable for publication will be returned to the author(s) without review. Please refer to the sample paper template for the format of headings, spacing, reference, font and size. (Sample Journal)

Manuscript Length: Submitted manuscripts must not exceed 8,000 words, including abstract, tables, and figures. Short reports and reviews should consist of 3,000 words or less. Unlimited length is allowed only when considered necessary.

Bibliography: APA 7th edition style is applied. Reference list should be provided next to the conclusion. with is required. Footnotes are allowed only for additional information or copyright attribution.

Images: Photographs or other illustrations should be submitted in digital form in high resolution JPG, EPS, PNG or TIFF formats (minimum 300 dpi; preferably 600 dpi). They should be submitted as separate files.

Abstracts: Abstracts will be published in English language. Other languages can be added by the author. Abstracts are to be written and uploaded after the final decision for acceptance. Abstracts must be no more than 300 words.

Biography: A brief biography of no more than 150-200 words, listing academic qualifications, posts held, current post and research interests.

Copyright Transfer Agreement: Authors are responsible for all content included in their submitted manuscripts. The copyright for a manuscript published in the journal will be transferred to the International Centre for Documentary Heritage. Authors of accepted manuscripts are required to complete and submit a consent form regarding this transfer of copyright.

Submission inquiries: Inquiries regarding manuscript submission should be directed to:

Jan Bos
Editor-in-Chief, International Journal of Documentary Heritage


Paper (article) submission through the online submission webpage is open 24/7. Papers that are submitted until the August 31st will be subjected to the publication process and discussed in the Editorial Board meeting in October every year. Submitted manuscripts must not have been previously published in another journal nor can they be simultaneously under consideration with another journal. An author cannot submit more than one paper to the same volume of the journal. The author shall agree to assign copyright to the IJODH.

Review Process

1. Initial assessment of the relevance to the theme and correspondence to the IJODH instructions is carried out by the editorial committee. Ineligible articles are immediately notified to the author(s).

2. Eligible articles are evaluated by two referees as an academic review by the criteria as follow:
1) Academic, practical or technical relevance of the theme;
2) Academic relevance of the research method;
3) Professionalism and level of technical description;
4) The research carried out and/or logic of the process or outcome;
5) Academic or practical contribution of the research outcome;

3. Reviewers are selected from the list of reviewers recommended by the editorial committee and asked to review a manuscript. The reviewers shall follow the ethics guideline for reviewers:

  • The reviewers shall examine the papers commissioned by the editors of IJODH according to the peer review policy of IJODH and notify the editors of the review results. If the reviewers believe that he or she is not a good candidate for reviewing a paper, he or she may notify the editors to evade the review.
  • The reviewers shall evaluate the article justly based on objective criteria, regardless of their personal academic beliefs or relationship with the authors.
  • The reviewers shall immediately notify the editors when he or she finds that the paper to be reviewed has already been published or when he or she finds a problem related to research misconduct.
  • The reviewers shall not disclose the details of the paper reviewed. Additionally, the reviewers should not cite the content of the paper or disclose the review results without the author’s consent before the paper is published in IJODH.


4. The submitted articles can be revised or re-assessed in accordance to the assessment result as follows:

 Referee #1Referee #2Result
1AAAccepted for publication
2ABPublish after revision
3AC2nd review after revision
4BAPublish after revision
5BB2nd review after revision
7CA2nd review after revision

* A : Accept for publication / B : Publish after revision / C : Non-acceptance

5. The Secretariat organizes copy-editing and proofreading the accepted articles for publication in consultation with the Editor-in-Chief when necessary. The Secretariat shall request Copyright License Agreement to the author.

6. A proof copy of the final edited script will be provided to the author(s) for final review prior to the publication.

7. Complaints and Appeals
The International Journal of Documentary Heritage (IJODH) takes research integrity seriously. Authors, reviewers, and readers are encouraged to report any concerns about:

  • Falsification or fabrication of data
  • Plagiarism, including abuse of Artificial Intelligence
  • Duplicate publication
  • Authorship disputes
  • Conflicts of interest
  • Copyright infringement
  • Data theft
  • Defamation
  • Legal issues


To report a concern, please submit a detailed letter via the “Contact Us” page on our website. Include specific information about the allegation, answering the following questions:

  • Who is involved?
  • When did the alleged misconduct occur?
  • Where did it occur (e.g., manuscript, review, website)?
  • What specific actions are being challenged?
  • How and why do you believe this is a violation?


The Editor-in-Chief will review all complaints and appeals promptly. The consequences of any misconduct will be determined based on the nature and severity of the violation. The Editorial Committee will then issue a final resolution.

8. Conflict of Interest
The International Journal of Documentary Heritage (IJODH) upholds strict standards of research integrity. We require all authors, reviewers, and editors to disclose any potential conflicts of interest that could influence their judgment or actions.

Conflict of interest examples:

  • Financial ties to entities with interests in the research (e.g., funding source, paid consulting)
  • Personal relationships with study participants or collaborators
  • Intellectual property interests related to the research


Disclosure guidelines:

  • Authors must disclose all potential conflicts of interest in their submitted manuscripts.
  • Disclosure should be included in a dedicated section of the manuscript.
  • Be specific and transparent about the nature and extent of the conflict.
  • If no conflicts exist, explicitly state this.


Benefits of disclosure:

  • Promote research transparency and credibility
  • Allow editors, reviewers, and readers to assess potential biases
  • Maintain public trust in research findings


Approach to disclosed conflicts:

  • The presence of a disclosed conflict does not automatically disqualify a manuscript.
  • Editors and reviewers will consider the disclosure alongside the overall merit of the research.
  • Readers are encouraged to critically evaluate the research in light of disclosed conflicts.
Manuscript Processing Fee

There is no fee for authors of submitted manuscripts required to pay a processing fee for the review process and afterward. Authors of accepted manuscripts will not be charged a publication fee.